Compliant corporate travel processes
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Why Travel Risk Management Has Become a People Priority
From duty of care and policy development, to the safety of remote and mobile workers, HR often plays a vital role in travel risk management when organisations are without a dedicated security function.
The HR Role in Travel Risk Management
In a mid-sized company, you’re likely doing more than you think:
Handling approvals and managing business travel requests
Responding to concerns from travelling employees
Coordinating with insurance providers and Travel Management Companies (TMCs)
Managing policies around flexible and remote working
Tracking locations and ensuring travellers are accounted for
Why People Safety Matters
For HR and people teams, travel safety is more than just logistics. When employees feel protected and supported wherever they work, it strengthens engagement, retention and culture. A structured approach to travel risk management helps HR leaders demonstrate care, meet compliance obligations, and build confidence among a globally mobile workforce.
- Meets duty of care requirements under employment law and H&S regulations
- Reduces risk exposure by improving policy clarity and travel readiness
- Improves employee experience with clear support channels
- Supports inclusion with tailored pre-travel briefings for higher-risk groups
- Protects your team when incidents occur out-of-hours or across time zones
- Strengthens policy frameworks aligned with ISO 31030 and HR best practice
A 4 Step Travel Risk Framework for HR Teams
Use this model to embed smarter, scalable travel risk processes into your existing people operations:
01.
Understand your People and Travel Needs
Start with traveller profiles, business destinations, and current processes. Identify which trips carry higher risk – whether by location, duration or employee needs.
02.
Develop a Clear Travel Policy
Outline responsibilities, approval flows, escalation procedures and traveller expectations in your travel risk policy, especially as more employees work remotely or from multiple locations.
03.
Manage Duty of Care, Globally
Solace helps HR teams deliver duty of care with 24/7 assistance, real-time location tracking, and emergency response coordination.
04.
Prepare and Train Travellers
Support your employees with relevant pre-travel advisories, aligned with destination and individual considerations, such as gender, religion, or LGBTQ+ status.
As your organisation grows, so should your travel risk strategy. Build in regular reviews to ensure your policy remains aligned to ISO 31030, your people, and your operational model.
Why HR Teams Choose Solace Global
- We can integrate with your internal HR, mobility and people systems
- Our platform supports TMC and GDS integration (Amadeus, Sabre, and .)
- We offer pre-travel advisories for vulnerable travellers
- You have a named account lead and round-the-clock support
- We support organisations of all sizes, from high-growth teams to multinationals
Looking to improve global safety for your workforce?
Speak to our security consultants to help build a compliant, people-first programme.
Book a call to discuss your needs, or complete our contact form.